2019-2020 UTGSU Council Meetings
meetings start at 6:10pm sharp unless otherwise indicated
*All meeting dates and times subject to change*
For Council Representatives:
Given serious concerns raised by Members as well as by UofT administration regarding student gatherings during the COVID-19 pandemic, the April 28th 2020 General Council / Board of Directors meeting will be held online via the meeting software, ZOOM. Members must register by sending an email to register@utgsu.ca before noon on April 28th. Your email to register@utgsu.ca must include your 1) First and Last Name, 2) Course Union/Dept Name, 3) the email address that you have on file with the union, and your 4) Student Number. UTGSU officers will then reply to your email with a URL access code to the ZOOM meeting just before the scheduled meeting time. All participation will be conducted via the ZOOM software, so please prepare to have access to a device during the meeting time. Text communication will be possible, but a working microphone is recommended. Our Chair, Jeremy Rothschild, has agreed to moderate this meeting in addition to normal chairing duties. More details will follow in a forthcoming email.
Given the logistical complications of holding this meeting online, some Directors are anticipating tabling all items highlighted in yellow in the draft agenda. The Levy Group report included in the package is for information only.
Please note that if you are a council representative intending to send a proxy, then you must email your name, course union, and name of your intended proxy to me, internal@utgsu.ca, and to Gail, membership@utgsu.ca, no later than 48 hours prior to the meeting. (Please refer to Policy O3 in our Policy Handbook).
For Guests:
Members who are not council representatives must register by sending an email to register@utgsu.ca with the subject line ‘Guest’ before noon on April 28th. Your email to register@utgsu.ca must include your 1) First and Last Name, 2) the email address that you would like to receive meeting information to, and your 3) Student Number.
| Date and Location | Agenda | Supporting Documents | Minutes |
| June 3, 2019 Wilson Hall – New College Room 1016 | Agenda | N/A | Minutes |
| June 11, 2019 Wilson Hall – New College Room 1017 | Agenda | Draft April, 23 2019 Minutes Draft Amendments to Policy 01.21 Draft Amendments to Bylaw Article 14 Draft Amendment to Bylaw Article 12 | Minutes |
| July 31, 2019 Koffler House – Room 108 | Agenda | N/A | Minutes |
| August 20, 2019 McLennan Physical Laboratories Room 103 | Agenda | Supporting Documents | Minutes |
| September 24, 2019 Banting Institute Room 131 | Agenda | Supporting Documents 2019-2020 Course Union Manual | Minutes |
| October 7, 2019 6:30 PM Wilson Hall, New College Room 1016 | Agenda | Supporting Documents | Minutes |
| October 29, 2019 Wilson Hall, New College Room 1017 | Agenda | Supporting Documents Social Justice Education Student Caucus Constitution | Minutes |
| November 26, 2019 Wilson Hall, New College Room 1017 | Agenda | Supporting Documents | |
| Annual General Meeting December 5, 2019 O.I.S.E (252 Bloor St West) Room G162 (OISE Auditorium) | Agenda (with supporting documents) | N/A | N/A |
| December Council Meeting December 10, 2019 Earth Sciences Building Room B142 | Agenda | Supporting Documents | Minutes |
| Re-adjourned Annual General Meeting January 27, 2020 Medical Sciences Building JJR Macleod Auditorium Room 2158) | Agenda | Supporting Documents | Minutes to be approved at next Annual General Meeting. |
| January Council Meeting January 27, 2020 Medical Sciences Building JJR Macleod Auditorium Room 2158) | Agenda | Supporting Documents | N/A |
| February 13, 2020 Medical Sciences Building Room 2170 | Agenda | Supporting Documents | Minutes |
| February 27, 2020 Earth Sciences Centre Room B142 | Agenda | ||
| March 9, 2020 Sidney Smith Hall Room 1085 | Agenda | Minutes | |
| March 25, 2020 Meeting moved online with Information in the second Mailout | Agenda | Minutes | |
| April 28, 2020 Meeting moved online with Information in the Mailout | Agenda | Minutes | |
| May 16, 2020 1:00 – 2:30 pm Meeting moved online with Information in the Mailout | Agenda | ||
| May 19, 2020 6:15 – 9:15 pm Meeting moved online with Information in the Mailout | Agenda | Supporting Documents | |
| June 1, 2020 6:15 – 9:15 pm Meeting moved online with Information in the Mailout | Agenda | ||
| June 30, 2020 6:15 – 9:15 om Meeting moved online with information in the Mailout | Agenda |
Accessibility
All Council Meetings take place in a wheelchair accessible space. If you have any accessibility needs, please contact executivedirector@utgsu.ca.
UTGSU Council Member Engagement
The UTGSU encourages the full active participation of its Course Union members. Participation comes in many forms: attending and contributing to a discussion, volunteering to join a committee, and submitting a motion. The monthly meetings of the UTGSU Council are open to all graduate students, although only UTGSU Representatives may speak and vote. Approximately 160 Representatives from every Course Union discuss and vote on various issues.
Over the years Council has dealt with the mundane to the esoteric, such as preposterous tuition increases, university blunders, student income tax deductions, divestment in South Africa, the War in the Gulf, student involvement in departmental committees, comprehensive exams, childcare at U of T, housing in Toronto, SGS Bursaries, etc.
Council also receives reports from the UTGSU Executive and spokespeople for groups on campus and in the community. Each UTGSU community member’s contribution is valuable and highly welcomed.
Contact
For general or logistical enquires: executivedirector@utgsu.ca.
For specific content issues surrounding Council meetings: chair@utgsu.ca.
For errors or minor edits to Council Minutes: secretary@utgsu.ca.
Speaking Rights for UTGSU Members
UTGSU Council Meetings are governed by Bourinot’s Rules of Order.
All UTGSU Members are encouraged to attend General Council meetings and may be extended speaking rights if they have something relevant to contribute to a specific discussion. To attain speaking rights, the Member should ask their Course Union Representative to move a motion once the meeting reaches the item they wish to speak to. The motion would typically be worded as:
BIRT the UTGSU Council extend speaking rights to (name, name, name, etc.) for an item (number and name of the item).
If the motion passes the Member requesting speaking rights will be allowed to speak. They may not participate in a debate on the motion that would extend them speaking rights.
View Old Council Documents
Some documents are available digitally in the archive page. This archive is under construction, so not all documents are available online. To view any document, members can make an appointment with executivedirector@utgsu.ca to come in and view the minute books in the record’s room at the UTGSU offices if you wish to view old Council documents.